EMPLOYMENT OPPORTUNITY

Office Manager

ACAP Saint John is growing, and we are looking for an Office Manager to join our dynamic team! We are looking for a driven, positive person that thrives in a rapid, ever-changing environment. We seek people who are passionate about the environment and fostering environmental improvements within the region. If you are a hard-working and reliable team member with previous office and/or administration experience we would love to hear from you.

Job Description

The Office Manager will ensure that ACAP Saint John’s administrative requirements are completed, updated, and continually improved upon to increase efficiency. Along with administrative duties, the Office Manager will aid in correspondence with stakeholders, funders, volunteers, government and other community groups.

Tasks/Responsibilities

• Bank reconciliations

• Aid in organization’s annual financial audit

• Maintain all necessary reporting to federal and provincial governments

• Maintaining credit card receipts, deposit records, and reconciliation

• Manage and update accounts payable and receivable

• Correspondence and reporting to accountant and CRA, according to generally accepted accounting principles and the predetermined needs of the Board of Directors

• Maintain organization’s filing system and record keeping.

• Collect, coordinate, and organize ingoing and outgoing mail

• Perform general office duties including filing, faxing, answering the telephone, checking voicemail and taking messages, document production, addressing general public inquiries made via telephone, in person, or social media, and helping to keep the office premises tidy

• Documenting project finances and submitting financial claims to funders

• Assist with office and equipment upkeep

• Assist with the documentation of policies and procedures

• Assist with social media engagement tracking and inquires 

• Assist with project activities and organizational promotion as needed

Additional Information

The advertised position is designed to be full-time, from November 1, 2021 [or whenever a successful applicant is selected] for an initial period to March 31, 2022 with a possibility of extension. 

ACAP Saint John is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from all qualified candidates including women, members of visible minorities, persons of all physical abilities, and Indigenous peoples. 

About ACAP Saint John

For over twenty-five years, ACAP has conducted successful in-school environmental education programs, summer camps, ecological inventories, water quality monitoring programs, habitat restorations, watercourse restorations, wetland enhancements, contaminated site remediation, green space planning, and engaged thousands of area residents in community cleanup initiatives. 

ACAP Saint John has an excellent reputation in the community for acting as a third-party mediator of contentious environmental issues, and continues to expand their role as a public source of knowledge and information dissemination. We continue to affect long-term planning for greening and revitalization in Saint John by offering our expertise and our research outcomes to levels of government, corporations and institutions throughout the region. 

How to Apply

Please submit your cover letter and resume by October 25, 2021 to executivedirector at acapsj.org * with the subject line, "Office Manager" - only those short-listed for an interview will be contacted.

*Note: The e-mail address above has been masked to help prevent spam. Please copy the address and replace “at” with @.